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Location: Seattle

Office Administrator

ABOUT C+C

C+C is an award-winning integrated marketing agency based in Seattle all about changing behaviors for good. We help our clients motivate people to embrace a variety of social and environmental actions. Like choosing an energy-efficient appliance. Applying for college programs. Getting the COVID-19 vaccine. Making good financial decisions. Taking public transit. Saving water. Basically, doing things to make the world a better place.

WHAT WE’RE LOOKING FOR

C+C is hiring an Office Administrator to take charge of the smooth running of the office, supporting our employees, clients, and guests, and keeping our amazing culture a number one priority. The Office Administrator will report to the Chief Talent Officer and will interact daily with C+C’ers from every team – virtually and in real life. This role requires a combination of attention to detail, friendly disposition, and hustle. If you live for the thrill of tracking down a lost projector so your colleagues can head to a big client pitch, are a star at keeping office plants thriving and excel spreadsheets humming, and know that a beautiful cheese plate might just save a meeting, this job may be for you.

The Office Administrator has several recurring and known responsibilities, with a fair amount of the unknown thrown in to solve every day. Here’s a snapshot of priorities:

RESPONSIBILITIES

  • Cover reception duties: answer phones, manage ongoing and outgoing mail/packages/couriers, and welcome clients, and guests to the office. YOU set the first impression on employees, clients, and guests!
  • Maintain general office appearance and upkeep in our office space by the Seattle waterfront, including managing COVID protocols for the Seattle office
  • Provide support-level work to our HR team in areas such as, recruiting, employee onboarding, new hire support, and training
  • Manage company party planning and event planning
  • Order and stock supplies, make monthly Costco runs and a cover a weekly stroll to the market to pick up fruit for the week
  • Keep kitchen, conferences rooms, and all common spaces stocked and tidy; manage dishes, coffee, etc
  • Book travel for clients and related needs
  • Collect, organize, and coordinate content in PowerPoint for weekly staff meetings
  • Manage vendors for company swag
  • Order and coordinate flower or gift delivery for clients or staff upon request
  • Coordinate catering for client meetings and other related events
  • Schedule temp staff/Social Good Ambassadors for client events
  • Update the org chart and phone list regularly
  • Coordinate maintenance of company vehicles (this includes driving vehicles to/from servicing)
  • Provide as-needed support to leadership (schedule meetings, coordinate travel, support HR, etc.)
  • Coordinate/ manage office maintenance for appliances, space, and other needs
  • Manage on-site/ offsite storage
  • Liaise with building facilities for maintenance issues, coordination of emergency drills, etc.
  • Run point for office safety as needed – first aid supplies, emergency evacuation plans, COVID related protocols

REQUIREMENTS

  • 2+ years of experience in an Operations/Administration role
  • An eye for aesthetics and ability to keep the office looking sharp
  • Incredibly organized in all aspects of your work
  • Enjoys event planning
  • Valid WA state driver’s license
  • Superior communication skills, both verbal and written; a natural relationship builder
  • Ability to remain calm during stressful situations and provide actionable, resourceful solutions
  • Strong Microsoft Office abilities – Word, Excel, PowerPoint, Outlook
  • Ability to work independently
  • Ability to embrace interruptions throughout the workday
  • A strong commitment to diversity, equity, and inclusion
  • A sense of humor!

WHAT YOU’LL LOVE ABOUT C+C

If the following metrics of success sing to you, then we think you’ll really love being part of our team. Here’s what we provide to our C+C team, and what we expect from everyone here:

  • We have a diverse mix of work that is good for people, our community and our planets. Our team genuinely cares about our clients’ issues, our goal of doing good work and the success of the agency.
  • We create a work culture that is collaborative, team-oriented and provides an environment where awesome ideas can come from anywhere. We are committed to continual growth in our Diversity, Equity and Inclusion practices.
  • We provide a healthy benefits package, and a clear compensation structure for each role. Our benefits include 100% paid employee health insurance premiums, life insurance, short and long term disability, an HSA plan, an FSA plan, 401k with company match, great PTO, a transit pass and more.
  • We facilitate and encourage regular feedback, along with career pathway conversations designed to help you and your manager create a development plan for your continued growth.
  • We hire employees who:
    • value inclusion, equity, and diversity and are open-minded and respectful
    • are ego-free
    • are flexible, positive, and forward-thinking
    • are passionate about results
    • have a sense of humor
    • are kind, welcoming, and helpful

ARE YOU PICKING UP WHAT WE’RE PUTTING DOWN?

We’d love to hear from you. Please apply with a resume and cover letter HERE

This is a full-time, salaried position with a full benefits package. Starting salary from $52,000 – $62,000 plus bonus.

C+C is an equal opportunity employer, and we value diversity at our company. We are committed to the principle of equal employment opportunity and to providing employees with a work environment free of discrimination and harassment.

We do not discriminate on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. C+C will not tolerate discrimination or harassment based on any of these characteristics. We strive for visible and invisible diversity within our team. People of color are encouraged to apply, as are candidates who identify as people historically not treated equitably.